Job Description

The Purchasing Co-ordinator will work with individual departments are various sites to ensure effective purchasing of non-stock items. In addition, they will support technical departments with the process of reviewing, posting and solving any queries for third party agent invoices. This is an administrative role, where previous purchasing and/or purchase ledger experience would be desirable, you will have excellent attention to detail, strong administration and communication skills and be able to improve processes where possible.

Main Duties

• Validate all non-stock purchase requisitions, ensuring correct information & coding has been used prior to creating purchase orders in SAP.
• Understand the complete Requisition Process, automated software / purchase workflows and act as 1st point of contact for all purchase order queries in Southampton & wider division.
• Validate all key purchasing fields and ensure a high level of accuracy.
• Facilitate communication process and query resolution between Purchase Ledger and
• Requisitioners / Approvers in Southampton.
• Post Third Party Agent invoices onto the system and ensure they upload for payment.
• Liaise with third party suppliers to resolve any purchase order / invoice issues.
• Monitor Third Party Agent invoices and resolve any rejections.
• Provide cover for purchase order creation when other sites are closed or during staff annual leave.

Skills and Knowledge

• Relevant experience in a busy office environment.
• Excellent administration and communication skills
• Experience dealing with suppliers
• Experience of working within cross functional teams.
• Good understanding of a purchase ledger department and / or purchasing process.
• Ability to work to strict timelines
• Confident implementing process improvements

Salary and Benefits

• £26-28K
• Hybrid working – 3 days per week on site, 2 days from home
• 25 days holiday
• Healthcare plans
• Employee Assistance Programme
• Early Friday Finish
• Employee Discounts on products