Construction Office Manager

Job Description

Our client is a well-established, professional construction firm — is looking for an experienced and highly organised Construction Office Manager to take ownership of a busy office and support the smooth running of multiple construction projects. This is a hands-on, varied role where every day is different. You’ll lead the office team, manage project administration, maintain financial accuracy (VAT, CIS, invoicing), and ensure the office always operates efficiently and professionally. If you have strong construction knowledge and proven experience in office or project administration within the building industry, this role offers an excellent long-term opportunity.

Key Responsibilities

• Oversee day-to-day running of the construction office, supporting and guiding administrative staff.
• Manage administration for multiple projects, ensuring accurate documentation and timely updates.
• Process invoices, payments, VAT and CIS within Xero
• Maintain project records, personnel information, attendance and holiday logs.
• Manage fleet requirements including insurance, MOT, tax and servicing.
• Maintain and monitor Health & Safety documentation, PPE supplies and compliance.
• Schedule regular update meetings with Directors and flag potential issues early.
• Uphold and improve office procedures, ensuring smooth workflow and organisation.
• Assist with general office duties, responding to verbal requests and shifting priorities.
• Build strong working relationships across the team, ensuring high standards and professionalism.

Skills & Experience Required

• Strong construction industry knowledge — understanding how projects run day-to-day.
• Office management or senior administrative experience within construction.
• Solid finance experience including VAT, CIS and invoice processing.
• Proficient in Xero, or similar accounting software (Sage, QuickBooks).
• Excellent communication skills — clear, confident and adaptable.
• Highly organised with strong attention to detail.
• Able to work under pressure, prioritise tasks and meet essential deadlines.
• Positive leadership style — calm, confident and able to motivate others.
• Strong problem-solving ability with a proactive approach.
• Reliable, trustworthy and committed to supporting the wider team.
• Good knowledge of MS Word, Excel and Outlook.
• A positive, can-do attitude and strong team ethic.

Salary and Benefits

• £30,000 – £35,000 depending on experience
• Monday–Friday, 7:30am–4:30pm (with 2 days finishing between 3:00–3:30pm)
• Modern, friendly working environment
• Free onsite parking
• Pension scheme
• Secure, long-term role with a growing business