Job Description

The Office Manager will take responsibility for a busy construction office and make sure the administrative staff are able to complete their work and assist at any given time. They will be responsible for the administration of multiple construction projects and at times work under pressure. The Office Manager will have sound accounting knowledge ideally experience of VAT and CIS. Knowledge of Sage will also be essential.

This is a full-time office-based role, some flex on start and finish time but a presence is required in the office Monday to Friday.

Skills and Knowledge

• Strong communication skills – to be able to listen and relay without any confusion.
• Knowledge of Word, Outlook, Excel, Sage
• Well organised.
• Leadership – someone with great confidence would make our office thrive. Displaying themselves as an orderly leader will create motivation and productivity.
• To be able to meet crucial deadlines.
• Teamwork – working well in a team to achieve targets.
• Implementing and maintain procedures and systems
• Great time keeping – keeping punctual within work.
• Manage the health and safety system of the business, making sure we also have all the correct (and enough PPE) in advance.
• Problem solving – to overcome issues independently figure a resolution for it.
• Reliable and trustworthy.
• Positive attitude – being optimistic and cheerful at work no matter the workload. Showing their readiness to work can reflect on the other staff within the office and set up for a great day.
• Arrange regular update meetings with the directors to advise any issues (or possible issues)
• Keep personnel record up to date
• Processing invoices
• Manage fleet – insurance, MOT, tax, services or to assign to someone else, but must be monitored
• Monitor attendance, holiday log
• Understanding that each day will not be the same, every day can be different, some busier than others and to understand you are not always just going to work from a list. You are going to be given tasks verbally.
• Support administrative staff