Team Administrator

Job Description

Team Administrator

We’re looking for an organised, proactive Team Administrator to join a well-established and highly respected fire & security systems specialist serving commercial and industrial clients across the South.

This is a key role at the heart of a busy operations team — perfect for someone who thrives on variety, takes pride in keeping things running smoothly, and enjoys being the go-to person in a professional office environment.

Key Responsibilities

• Acting as a central point of contact for office and engineering teams
• Handling incoming calls professionally and directing enquiries
• Managing shared inboxes and ensuring queries are dealt with promptly
• Updating engineer schedules and maintaining accurate diaries
• Processing and checking engineer timesheets
• Logging, processing and chasing outstanding paperwork
• Preparing equipment and documentation for engineers
• Raising purchase orders and liaising with suppliers and subcontractors
• Supporting contract administration, setup and document archiving
• Managing stock levels of materials, stationery and refreshments
• Receiving and logging deliveries (manual handling involved)
• Maintaining engineers’ van stock records
• Coordinating site attendance bookings where required
• Greeting visitors and ensuring meeting areas are professional and tidy
• Helping maintain a clean, organised and safe office environment

What We’re Looking For

• Previous experience in a busy administrative or office-based role
• Excellent organisation and time management skills
• Confident and professional telephone manner
• Strong attention to detail and high levels of accuracy
• Ability to work independently and as part of a close-knit team
• Calm, methodical approach when working under pressure
• Good IT skills and confidence learning new systems
• Positive, flexible and proactive attitude

Benefits

• 4-day working week (Monday–Thursday)
• Pension scheme (after qualifying period)
• Supportive team environment in a well-established company
• Varied role with real responsibility and impact