Administration Assistant : Shipping Department

Job Description

Are you looking for a role in a company that can offer growth, training and the opportunity to develop a career in the Shipping & Import/Export sector? If so, this role could be for you!

To be ideal you will be confident using MS Office, possess excellent communication skills, a great attention to details and enjoy learning processes.

After training you will assist with the timely processing of shipments in accordance with company policies and procedures and in compliance with UK Shipping and Export requirements.

PLEASE NOTE – Flexibility will be required around working hours as below

Duties and Responsibilities

Dealing with high volume data you will…

• Update Shipping Spreadsheets and scanning documents into systems daily
• Assist Import Co Ordinator with customs clearances and data input onto spreadsheets
• Processing shipping paperwork using MFGPro system, Word and Excel
• Booking shipments with couriers/freight forwarders using online websites/customer portals
• Registering shipments with HM Customs
• Processing Military Shipping release documentation as required
• Invoicing shipments using
• Resolving shipping issues/queries. Liaising with all Departments
• Any other duties as required by the Logistics/Shipping Supervisor

Requirements

• Good communication skills
• Team player
• Excellent organisation and time-management skills
• Minimum of grade C GCSEs in Maths and English
• Someone who is keen to learn and willing to work extra hours as the business requires

Working hours

• Core office hours - 7am – 3.30pm Monday to Thursday and 7am – 11.30am Friday
• Saturday working – 4 hours one in four weeks
• Over time – Time and a half paid for over time and weekend working over the 37 hours